PROCUREMENT DEPARTMENT

Doing Business with the Texas Animal Health Commission (TAHC)

The Texas Animal Health Commission (TAHC) has committed to demonstrate an ongoing good faith effort designed to eliminate the barriers which have traditionally prohibited growth of disadvantaged businesses, and to ensure historically underutilized businesses are offered meaningful opportunities to participate in TAHC's procurement process.

The mission of the Purchasing Department is to facilitate best practices and to achieve savings opportunities when procuring goods and services necessary for the effective and efficient operation of the agency. Purchasing ensures those goods and services represent best value, quality service, timely delivery, and are expended within the regulations and guidelines mandated by the State of Texas.

It is the responsibility of the Purchasing Department to maintain and ensure compliance with regulatory guidelines and internal control procedures, to conduct business with the highest level of customer service, ethical standards, fairness, and transparency, while welcoming qualified, responsible, and diverse vendors.

Types of Purchases

Goods:

  • Audio/Visual equipment and supplies
  • Automobiles
  • Automobile equipment and supplies
  • Automobile fuel
  • Computer equipment and supplies
  • Duplicating equipment and supplies
  • Educational equipment and supplies
  • Laboratory equipment, supplies and chemicals
  • Livestock equipment, supplies
  • Office machines, equipment and supplies
  • Office furniture
  • Office supplies
  • Photographic equipment and supplies
  • Printed booklets, forms and materials
  • Safety equipment and supplies
  • Software
  • Specialty items and materials
  • Telecommunications equipment and supplies
  • Trailers

Services:

  • Computer equipment maintenance
  • Consulting and professional Services
  • Educational/training services
  • Insurance services
  • Office machine maintenance
  • Telecommunications maintenance
  • Temporary employment services

Current Contracts and Purchase Orders

In accordance with state law, the TAHC seeks competition before awarding contracts exceeding $5,000. In addition, state law provides that state agencies may enter into certain contracts under programs where the competitive bid process takes place at the state level, rather than the agency level, to promote efficiency in contracting and to take advantage of the state's purchasing power.  These programs include the Texas Comptroller of Public Accounts (CPA or Comptroller) Term Contracts, the Comptroller's Non-Automated Contracts, and Department of Information Resources (DIR) contracts, Texas Multiple Awards Schedule (TXMAS) developed by the CPA, and Council on Competitive Government (CCG) contracts.

TAHC's LBB Reportable Contracts

These lists are updated on the first Friday of every month.

Current Bid Opportunities

The Texas Animal Health Commission post all bid opportunities on the Electronic State Business Daily (ESBD), valued at $25,000 or more.  Vendors can view the newest posting for all state agencies, the solicitations or a particular state agency, or search by type of contract requested. 

A search can be done by agency number, TAHC agency number (554).

For a list of current bid opportunities with TAHC, see the Comptroller's ESBD site.

Terms and Conditions

TAHC Contract Terms and Conditions

Centralized Master Bidders List (CMBL)

The CMBL is a master database used by State of Texas purchasing entities to develop a mailing list for vendors to receive bids based on the products or services they can provide to the State of Texas.  Manufacturers, suppliers, and other vendors wishing to furnish materials, equipment, supplies, and services to the state should register for the CMBL to receive bidding opportunities.  The CMBL annual registration fee is $70.00 and may be paid on-line by credit/debit card or check debit (US addresses only) or via a printable application.

For more information about applying for CMBL, please visit the Comptroller's : CMBL site.

Historically Underutilized Business (HUB)

The statewide HUB Program facilitates the use of HUBs in state procurement and provides them with information on the state's procurement process.

In accordance with 34 TAC §20.13, each state agency shall make a good faith effort to utilize HUBs in contracts for construction, services (including professional and consulting services) and commodities purchases.

Vendors seeking certification as a HUB are required to submit a completed HUB certification application and supporting documentation to the statewide HUB Program, affirming under penalty of perjury that their business qualifies as a HUB.

For more information about applying for HUB Certification, please visit the Comptroller's: HUB Certification Process site.

The Texas Legislature requires state agencies to make a good faith effort to assist HUBs in receiving a portion of the total value of all contracts. Each state agency is required to set its own goals for HUB participation in the following procurement categories:

  • Heavy Construction other than building contracts
  • Building Construction, including general contractors and operative builder's contracts
  • Special Trade construction contracts
  • Professional Services contracts
  • Other Service contracts
  • Commodities contracts

HUB Subcontracting Plan

In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each state agency (including institutions of higher education) as defined by §2151.002 that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.

If subcontracting opportunities are probable, each state agency's invitation for bids or other purchase solicitation documents for construction, professional services, other services, and commodities with an expected value of $100,000 or more shall state that probability and require a HUB Subcontracting Plan (HSP).

For more information on HUB Subcontracting Plan, please see the HSP document.

HUB Mentor Protégé Program

The State of Texas Mentor Protégé Program is designed to foster relationships between prime contractors and Historically Underutilized Businesses (HUBs).  The objective of the Mentor Protégé Program is to provide professional guidance and support to the protégé (HUB) in order to facilitate their growth and development and increase HUB contracts and subcontracts with the State of Texas.

The mentor-protégé relationship is mutually beneficial since mentors can use their protégés to fulfill HUB subcontracting requirements when bidding on state contracts with expected values of $100,000 or more. It is advantageous to build a partnership prior to a solicitation or contract award to establish confidence in performance.

Participation in the program requires the protégé to be State of Texas HUB certified and the Mentor Protégé Agreement be sponsored by a state agency.

The following criteria may be considered for Mentor participation by state agencies:

  • Registration with the State of Texas Centralized Master Bidders List,
  • Previous mentoring experience and prior workhistory,
  • Ability to provide developmental guidance in areas identified by the protégé, and
  • "Good Standing" in doing business with the State of Texas.

The following criteria may be considered for Protégé participation by state agencies:

  • Eligibility and willingness to obtain HUB certification under the State of Texas HUB Program (Protégé must be certified as a HUB prior to SSSD listing the Mentor Protégé Agreement on the official list),
  • Business in operation for at least one year,
  • Desire to participate with a mentoring firm,
  • Ability to identify the type of guidance needed for business development, and
  • "Good Standing" in doing business with the State of Texas.

For more information, please vist the Comptroller's HUB Mentor Protégé site or call toll-free 1-888-863-5881.

Invoicing

Payments will not be made until the products or services ordered have been received, evaluated, tested and accepted.  Vendors must submit a completed invoicing indicating the appropriate purchase order number, to Financial Services at the following address:

Texas Animal Health Commission
Financial Services
P.O. Box 12966
Austin, Texas   78711-2966

Email: financial_services@tahc.texas.gov
(Note: there is an underscore *_* between "financial" and "services")

Delivery

Most deliveries of goods are made to our Staff Services Department, which is located at:

Texas Animal Health Commission
2105 Kramer Lane
Austin, Texas   78758

Receiving hours are from 8 a.m. – 5 p.m., Monday through Friday (except State holidays).  All packing slips and cartons must include the TAHC purchase order number.  The vendor is responsible for making deliveries to the correct address as specified on the purchase order.

Contact Purchasing

If you have any questions regarding purchases or contracts, please contact the Procurement Department below;

Physical Address:
Texas Animal Health Commission
Procurement Department
2105 Kramer Lane
Austin, Texas   78758

Mailing Address:
Texas Animal Health Commission
Procurement Department
P.O. Box 12966
Austin, Texas   78711-2966
Phone: (512)719-0762
Fax: (512)719-0707
Email: purchasing@tahc.texas.gov